DODOEquipment rental tracking software for camera houses that hate spreadsheets.
DODO is equipment rental tracking software for camera rental houses, lens hire businesses, and grip & lighting rentals — track availability in real time, log rental income to project P&L, and automate deposits, invoices, and returns.
One live availability calendar per item, one-click check-out and check-in flows with client sign-off, and rental income that flows into your books automatically — no manual reconciliation at month-end.
Built for: Camera rental houses, lens rental businesses, grip & lighting rentals, drone rentals, audio equipment rentals, multi-city rental chains.
Why equipment rental outgrow spreadsheets fast.
Every studio hits the same operational walls once the volume of shoots, clients, and freelancers goes up. These are the four that hurt the most.
Bookings live in five WhatsApp chats and one Excel file
A client asks for a Sony FX3 next Thursday. Your team lead checks the Excel, doesn't see a conflict, confirms. Two hours later the other team lead confirms the same body to a different client. Someone loses face — and revenue.
Deposits and damage claims are informal handshakes
Gear goes out, sometimes comes back damaged. Deposit is refunded before anyone actually inspects the lens. Two weeks later you discover the front element is scratched. The client claims it was already like that.
Rental income doesn't tie to gear ROI
You bought a ₹6 lakh camera body eight months ago. Has it paid for itself? Which lens has the highest utilization? Which piece of gear is quietly a dead weight? You'd need a weekend of spreadsheet forensics to answer.
Multi-city rentals are a coordination nightmare
The kit is in Mumbai, the client is in Bangalore, the transport is arranged from Delhi. Three team members, three tabs, one very expensive miscommunication.
A single workspace that runs the whole equipment rental workflow.
Real-time availability calendar per item
Every camera body, lens, tripod, and light has its own live availability calendar. Book a rental and DODO checks conflicts against every studio, shoot, and rental in real time — double-bookings become impossible.
Check-out flows with client sign-off and condition photos
At pickup, snap condition photos and get the client's e-signature on the equipment condition. At return, compare against the pickup photos in one screen. Damage claims move from he-said/she-said to timestamped evidence.
Deposit and rental invoicing on autopilot
Configure standard rental rates and deposit percentages per item. DODO generates GST-ready invoices, collects deposits via UPI or card, and releases them automatically on clean returns.
Per-equipment ROI dashboard
See exactly how much revenue each camera, lens, and light has generated since you bought it. Filter by month, by client, by shoot type. Depreciate assets automatically and see which gear has paid for itself and which hasn't.
Multi-location warehouse management
Track equipment across multiple warehouses, cities, or on-set kits. Assign gear to a specific location, transfer between locations with a paper trail, and always know exactly where every piece is.
Client-side rental portal
Repeat clients get their own portal to browse available inventory, request rentals, and see their booking history. Reduces back-and-forth quote-to-book time from hours to minutes.
Equipment Rental FAQ
What is the best equipment rental tracking software for camera houses?
DODO is equipment rental tracking software built for Indian camera and gear rental houses — real-time availability, GST-ready rental invoicing, condition photos on pickup and return, per-equipment ROI dashboards, and multi-warehouse support. Starts at ₹2,500/month.
Can DODO handle deposits and damage claims?
Yes. Configure deposit percentages per item, collect via UPI or card at pickup, and release on clean return. Condition photos and client e-signature at pickup and return create a full evidence trail for damage claims.
Does DODO show ROI for each piece of equipment?
Yes. DODO tracks total rental revenue, utilization percentage, and days-since-purchase for every item. See which cameras and lenses paid for themselves and which are underperforming — filter by month, client, or shoot type.
Can we run rentals across multiple warehouses or cities?
Yes. Track equipment across multiple locations with per-warehouse availability. Transfer gear between locations with a documented paper trail — the calendar always reflects the current physical location.
Can rental clients book equipment themselves?
Yes. Repeat clients get their own portal to browse live inventory, request rentals, and see booking history. Requests flow to your team for approval, but the initial legwork is on the client — dramatically reducing quote-to-book friction.
Does DODO integrate rental income into project P&L?
Yes. If you're both a production house and a rental house, every rental to your internal shoots is logged as gear cost on that project's P&L — so you see true production margins including gear utilization.
Try DODO for equipment rental.
14-day free trial. Every module included. No credit card required.